AI Systems & Automations Portfolio by Sara Parrode
Explore AI-powered systems I’ve built to solve real-world problems—from onboarding flows to feedback loops—designed for solopreneurs, educators, and globally distributed teams looking to work smarter, not harder.
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Instructor Onboarding Automation
Data Collection
Airtable form captures instructor information
Status Tracking
Checklist monitors onboarding progress
Notifications
Automated emails and Slack alerts
AI Support
Optional GPT-powered FAQ chatbot
Feedback & Sentiment Tracker
Collect Feedback
Airtable form gathers ratings and comments
Filter New Entries
Zapier detects unclassified feedback
AI Analysis
GPT classifies sentiment as Positive, Neutral, or Negative
Update Records
Zapier updates Airtable with classifications
AI-Powered Coaching & Consulting Chatbots
Run 2 Thrive Chatbot
Provides wellness and mindset coaching answers using curated content from InMotion Coaching.
AI Concierge
Assists solopreneurs and small business owners in exploring AI tools and workflows for SP AI Consultancy.
Key Benefits
Scales personal engagement, reduces friction in discovery, and enhances trust in AI-driven support.
Custom GPTs Portfolio
Specialized AI assistants designed to enhance productivity and provide expert guidance in specific domains.
Mindfulness Strides
Guides runners in developing mindful practices, breathing techniques, and mental strategies for improved performance and wellbeing.
Know Your Numbers
Helps business owners analyze financial metrics, interpret data trends, and make informed decisions based on their company's performance indicators.
Ikigai Explorer
Facilitates personal reflection and purpose-finding through guided questions and insights based on the Japanese concept of ikigai.
AI News Curator
Aggregates and summarizes the latest developments in artificial intelligence, highlighting trends and breakthroughs relevant to your interests.
Nutrition Analyst
Provides detailed nutritional insights from food journal entries, offering personalized recommendations for balanced eating habits.
Each custom GPT addresses specific client needs while reducing time spent on repetitive queries and expanding AI access for non-technical users.
Social Media Workflow Automation
Content Planning
Google Sheet captures post topics, content types, and hashtags for two distinct brands.
AI-Assisted Creation
Artificial intelligence generates draft captions and headlines while maintaining brand voice.
Human Quality Control
Team members review and refine AI-generated content to ensure accuracy and brand alignment.
Scheduled Distribution
Content automatically routed into scheduling tools.
Workshop Infrastructure & Learning Design
Interactive Workshops
Virtual and in-person sessions on AI Essentials, AI & Purpose/Ikigai, and Between Worlds Series.
Engaging Materials
Slide decks, activity flows, and GPT-guided journaling make complex concepts accessible.
Transformative Impact
Bridges technical skills with mindset transformation for solopreneurs and professionals.
8. Mini CRM for Lead Tracking
(Work in Progress)
Use Case: Organize and qualify leads using a blend of AI-enhanced research and no-code systems
Tools: Google Sheets + DeepResearch + (Planned: Airtable + automations)
Features:
AI-Powered Lead Identification
Leads identified using DeepResearch and AI search queries
Organized Tracking System
Stored and tagged in Google Sheets based on outreach readiness
Comprehensive Tagging
Columns for tags like lead source, AI readiness, outreach stage
Future Expansion
Plans to expand into Airtable with triggers, reminders, and follow-ups
Impact: Translates research into actionable outreach workflows, laying the foundation for intentional and scalable lead engagement
Daily AI Digest System (Work in Progress)

Collect Newsletters
Gather AI updates each morning
AI Summarization
Process with GPT for key insights
Centralized Storage
Archive in Google Docs
Optional Sharing
Extract highlights for social media